Terms and Conditions

1. Collingwood College agrees to lease technical equipment to the Hirer, and the Hirer agrees to lease the Equipment from Collingwood College in accordance with the terms set out on this page.
2. The Hirer will use the equipment in a good and careful manner and will comply with all of the manufacturer's requirements and recommendations respecting the equipment and with any applicable law respecting the use of the equipment, including, but not limited to, health and safety, environmental and broadcasting law.
3. The Hirer will use the equipment for the purpose for which it was designed and not for any other purpose.
4. The Hirer will, at the Hirer's own expense and risk, pick up and transport the equipment from Collingwood College, South Road, Durham DH1 3LT.
5. At the end of the stated hire period or upon earlier termination of the hire, the Hirer will return the equipment at the Hirer's cost, expense and risk to the Hires Manager by delivering the equipment to Collingwood College, South Road, Durham, DH1 3LT at a time arranged with the Hires Manager. If the Hirer fails to return the equipment to the Hires Manager at the end of the hire period or any earlier termination, the Hirer will pay full daily rates for the equipment with a minimum charge of one full day.
6. If the Hirer fails to return the Equipment to the Hires Manager by two weeks following the arranged return date of the equipment or any earlier termination, the Hirer will pay the full hire charge plus the full replacement value of the equipment as decided by Collingwood College. These charges are in addition to the late fees incurred on the equipment during the two week period.
7. It is the hirer's responsibility to ensure that suitable transport has been arranged for the hired equipment.
8. Payment is due strictly within 30 days of a VAT invoice being issued. An invoice will be issued upon the full return of the equipment. A fine of £10, or 10% of the hire charge, whichever is higher, will be levied for late payment.
9. The Hirer will report and pay all taxes, fees and charges associated with the equipment, with the use of the equipment, and with revenues and profits arising out of the use of the equipment, including, but not limited to, broadcasting rights, performance rights, radio frequency permissions, and licence and registration fees.
10. Unless the Hirer obtains the prior written consent of the Hires Manager, the Hirer will not alter, modify or attach anything to the equipment unless the alteration, modification or attachment is easily removable without damaging the functional capabilities or economic value of the equipment.
11. To the extent permitted by law, the Hirer will be responsible for risk of loss, theft, damage or destruction to the equipment from any and every cause.
12. If the equipment is lost or damaged, the Hirer will remain responsible for complete payment of the hire charge, will provide the Hires Manager with prompt written notice of such loss or damage.
13. In the event of Total Loss of the equipment, the Hirer will provide the Hires Manager with prompt written notice of such loss and will pay the hire charge plus the full replacement value of the equipment as decided by Collingwood College.
14. The equipment is the property of Durham University and will remain so.
    
15. Prices are subject to change without notice.
16. Any costs due to loss, damage (normal wear and tear excluded), unauthorised modification or theft whilst under the responsibility of the hirer, who is fully responsible for the equipment on collection, must be payable on demand. Any occurrence of any damage, loss, etc. must be notified to the Hires Manager immediately on discovery.
17. Equipment must be returned clean and without modification.
18. Unauthorised repairs are not permitted.
19. Equipment is only to be used on Durham University premises.
20. All cables must be returned correctly, neatly coiled and PVC taped or secured using the velcro strap provided. A fine of up to £2 will be levied for each cable returned in an unsatisfactory condition.
21. No guarantee is made for the availability of the equipment, and no compensation for consequential loss due to equipment unavailability will be provided.
22. Equipment shall be returned to the Hires Manager in person within 15 minutes of the time agreed with the Hires Manager. It it the responsibility of the hirer to arrange such a time with the Hires Manager in advance. If this time cannot be met for any reason, the Hires Manager should be informed immediately, and alternative arrangements should be made, however this cannot be guaranteed.
23. Equipment must be returned in person to either the Hires Manager or an individual appointed by the Hires Manager. Equipment returned not in person will be chargeable at a rate equivalent to an additional full day's hire.
24. Collingwood College reserves the right to cancel or refuse any hire without warning and without compensation. This right will only be exercised in exceptional circumstances.
25. It is the hirer's responsibility to ensure that items are safe to use. A visual inspection should be performed before use. The equipment must also be installed and operated safely, in accordance with the manufacturer's specifications (which are available on request), at all times. The equipment must also be used in compliance with any relavant OFCOM/PMSE licences to minimise interferance (Fill out and both retain, and return a copy of this form, for radio mic use). It is the hirer's responsibility to risk assess any task and/or equipment use.
26. The Hires Manager must be informed as soon as possible if equipment is to be used outdoors. Any questions regarding the safe use of an item should be referred to the Hires Manager.

Collingwood College and Collingwood College JCR are not liable in any way for any consequential or indirect loss, liability or damage or for any other claim for consequential compensation arising howsoever in connection with this hire, to the maximum extent permitted by law.